This Privacy Policy explains how Elemzy (“Elemzy”, “we”, “us”, or “our”) collects, uses, stores, protects, and discloses information when you use our education management software, website, mobile applications, and related services (collectively, the “Services”).

Elemzy is designed to help educational institutions manage students, teachers, parents, administrators, and other authorized members through a centralized education management platform.

By accessing or using Elemzy, you acknowledge that you have read and understood this Privacy Policy.

1. Information We Collect

Depending on how you use Elemzy and the features enabled by your educational institution, we may collect the following information:

1.1 Account and User Information

We may collect information required to create and manage user accounts, including:

• Full name

• Email address

• Phone number

• Username or login credentials

• User role, such as student, teacher, parent, administrator, or staff member

• Profile information

• Institution or organization details

1.2 Student Information

When Elemzy is used by an educational institution, authorized users may enter or manage student-related information, such as:

• Student name

• Student identification or admission number

• Class, section, grade, or academic information

• Attendance information

• Academic records and performance information

• Parent or guardian information

• Contact information

• Other information that the educational institution chooses to manage through the Services

The specific student information collected depends on the features and configuration selected by the educational institution.

1.3 Teacher, Staff, and Other Member Information

For teachers, staff, administrators, and other authorized members, we may collect information such as:

• Name

• Email address

• Phone number

• Employee or staff identification information

• Role and department

• Login and account information

• Information necessary to perform administrative or educational functions through the Services

1.4 Information You Provide

You may provide information when you:

• Create or access an account

• Update your profile

• Communicate with your educational institution

• Submit forms or information through the application

• Contact our support team

• Use features provided by Elemzy

1.5 Automatically Collected Information

When you use our Services, we may automatically collect limited technical information, such as:

• Device type

• Operating system

• Application version

• IP address

• Device identifiers, where applicable

• Login and access times

• Crash reports and diagnostic information

• General usage and interaction information

This information helps us maintain, secure, troubleshoot, and improve the Services.

2. How We Use Information

We may use collected information for the following purposes:

• To create and manage user accounts

• To authenticate users and provide secure access

• To provide education management services

• To manage student, teacher, parent, administrator, and staff records

• To facilitate communication between authorized users

• To manage attendance, academic information, schedules, and other educational activities

• To provide notifications and important service communications

• To provide customer and technical support

• To maintain and improve the Services

• To detect, prevent, and investigate unauthorized access, fraud, abuse, or security incidents

• To comply with applicable laws and legal obligations

• To protect the rights, property, and safety of Elemzy, our users, educational institutions, and others

We will not use personal information for purposes unrelated to providing or improving our Services unless permitted or required by applicable law or with appropriate authorization.

3. Educational Institution Responsibilities

Elemzy may provide its Services to schools, colleges, educational institutions, and other organizations.

Where an educational institution provides or controls user information through Elemzy, the institution may determine what information is collected and how it is used for educational and administrative purposes.

Users should contact their educational institution regarding questions about information collected or managed by that institution.

4. How We Share Information

We do not sell users’ personal information.

We may share information only when reasonably necessary to operate and provide the Services, including with:

Educational Institutions

Information may be accessible to the educational institution and its authorized users according to the roles and permissions configured within Elemzy.

Service Providers

We may use trusted third-party service providers for services such as:

• Cloud hosting and data storage

• Authentication

• Application infrastructure

• Notifications and communications

• Security and monitoring

• Analytics and diagnostics

• Customer support

These providers may process information only as necessary to provide services to us and are expected to maintain appropriate safeguards.

Legal Requirements

We may disclose information when required to do so by applicable law, regulation, legal process, court order, or governmental authority.

Business Transfers

If Elemzy is involved in a merger, acquisition, restructuring, sale of assets, or similar transaction, information may be transferred as part of that transaction, subject to applicable privacy laws.

5. Data Security

We take reasonable technical and organizational measures to protect personal information against unauthorized access, alteration, disclosure, loss, or destruction.

Security measures may include access controls, authentication mechanisms, encryption where appropriate, secure hosting infrastructure, monitoring, and other safeguards.

However, no internet-based system can be guaranteed to be completely secure. Users should protect their login credentials and immediately report suspected unauthorized access.

6. Data Retention

We retain personal information for as long as reasonably necessary to:

• Provide the Services

• Maintain user accounts and records

• Meet contractual and operational requirements

• Resolve disputes

• Prevent fraud and abuse

• Comply with legal, regulatory, or accounting obligations

When information is no longer required, we may delete, anonymize, or securely dispose of it in accordance with applicable law and our operational requirements.

Educational institutions may also have their own retention requirements for information managed through Elemzy.

7. Children’s Privacy

Elemzy may be used by educational institutions to manage information relating to students who are minors.

Elemzy does not knowingly use children’s personal information for targeted advertising or sell children’s personal information.

Student information is generally provided or managed by educational institutions, teachers, parents/guardians, or other authorized users for legitimate educational and administrative purposes.

Educational institutions are responsible for obtaining any consent or authorization required under applicable laws before providing children’s information to Elemzy.

If you believe that a child has provided personal information improperly or that information has been collected in violation of applicable law, please contact us using the details provided below.

8. Cookies and Similar Technologies

Our website may use cookies or similar technologies to:

• Maintain website functionality

• Remember preferences

• Improve security

• Understand website usage

• Improve our Services

You may be able to control cookies through your browser settings. Disabling certain cookies may affect website functionality.

9. Notifications and Communications

Elemzy may send notifications, emails, SMS messages, or other communications relating to account activity, educational activities, announcements, security, or other Services.

Users may receive communications based on their role and the settings configured by their educational institution.

Where required by applicable law, we will provide appropriate choices regarding marketing or non-essential communications.

10. Third-Party Services and Links

The Services may integrate with or contain links to third-party services.

Third-party services have their own privacy policies and terms. Elemzy is not responsible for the privacy practices of third-party services that are not controlled by us.

We encourage users to review the privacy policies of any third-party services they access.

11. Your Privacy Rights

Depending on your location and applicable law, you may have rights regarding your personal information, which may include:

• Requesting access to personal information

• Requesting correction of inaccurate information

• Requesting deletion of information where legally permitted

• Requesting restriction of certain processing

• Objecting to certain processing

• Requesting a copy of certain information

• Withdrawing consent where processing is based on consent

Because information may be managed on behalf of an educational institution, some requests may need to be directed to the relevant school, college, or organization.

To exercise applicable rights or ask privacy-related questions, please contact us using the contact details below.

12. Account and Data Deletion

Users may request deletion of their account or personal information where applicable.

If an account is managed by an educational institution, the institution may be responsible for determining whether and when the account or associated educational records can be deleted, subject to applicable laws and record-retention requirements.

To request account or data deletion, contact:

Email: [privacy@yourdomain.com]

We may need to verify the identity of the requester before processing a deletion request.

13. International Data Transfers

Depending on the infrastructure and service providers used by Elemzy, personal information may be processed or stored in countries other than the country where the user resides.

Where required by applicable law, we will take appropriate measures to ensure that international transfers of personal information are carried out with appropriate safeguards.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our Services, technology, legal requirements, or privacy practices.

When we make material changes, we may provide appropriate notice through the Services or other reasonable means.

The “Last Updated” date at the top of this Privacy Policy indicates when it was most recently revised.

15. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or the privacy practices of Elemzy, please contact us:

Elemzy
Company/Organization: [Legal Company Name]
Website: [Website URL]
Email: [Privacy/Support Email]
Phone: [Contact Number]
Address: [Business Address]

16. Consent and Acknowledgment

By using Elemzy, you acknowledge that you have read and understood this Privacy Policy and that your information may be collected, used, stored, and processed as described above, subject to applicable law.